Student Transfer Requests

Transfer Provisions Apply to Residents of Prince William County Only

Transfer season for the 2020-21 school year
opened on January 1, 2020, and closed on April 30, 2020.

Students will attend the appropriate school for their attendance area. Attendance areas are established for each school by the School Board. These attendance areas shall be established in a manner that best meets the needs of the students in the county. Attendance areas shall also be established for each designated site program that serves more than one school. Prince William County residents, who are parents or guardians of students enrolled in Prince William County Public Schools (PWCS), may request a student transfer from their student’s base school during the established time period.

Due to school closures we ask that, if possible, transfer forms and any associated documents be submitted to schools electronically.  Click the appropriate link below to access a step by step guide to the transfer process.

 

Student transfers may be requested for the following reasons:

  • Specialty Program - Students must be accepted into a program and remain in good standing.
  • Parental Employment in Prince William County Public Schools
  • To Leave a School that is Significantly Over Capacity to Alleviate Overcrowding - The School Division will designate which schools students may transfer in to and out of by January 15 each school year. The list will be posted on this page. 
  • List of over-capacity and under capacity elementary schools for the 2020-21 school year.
  • There are no significantly under capacity middle or high schools for the 2020-21 school into which students may transfer.
  • To Address Hardship in Finding Safe Affordable Before and/or After School Child Care within the Student's Attendance Zone
  • Lack of School Age Care at the Student's Base School - Elementary Only
  • Extenuating Circumstances

 

See PWCS Regulations 721-1 and 721-2 for more detailed information about the reasons for student transfer.

Student Transfer Request - Decision Appeal Process

If a transfer is denied by the requested school principal, an appeal letter may be submitted to the Office of Student Services. In the appeal letter, the parent/guardian should provide detailed information about why he/she feels the transfer should be approved. See below for guidelines:

Student transfer appeals for students in grades 1-5 shall be submitted via e-mail to the Supervisor of Elementary Counseling and Related Services, Dr. Deborah Ransom at ransomdv@pwcs.edu with a courtesy copy sent to brownte@pwcs.edu.  If you are unable to submit the appeal letter via e-mail, please send it by US Mail to:

Dr. Deborah Ransom
Edward L. Kelly Leadership Center - Office of Student Services
P.O. Box 389
Manassas, VA 20108

Student transfer appeals for students in grades 6-12 shall be submitted via e-mail to the Supervisor of Secondary Counseling and Student Support Services, Dr. Richmond Hill, at HILLRL@pwcs.edu, with a courtesy copy sent to BOESELCA@pwcs.edu. If you are unable to submit the appeal letter via e-mail, please send it by US Mail to:

Dr. Richmond Hill
Edward L. Kelly Leadership Center - Office of Student Services
P.O. Box 389
Manassas, VA 20108

The deadline for student transfer appeals for students in grades 1-12 is June 1.

Appeal requests for kindergarten students who were registered prior to June 1 shall be in writing to the Supervisor of Elementary Counseling and Related Services by June 30.

Appeal requests for kindergarten students who were registered after June 1 shall be in writing to the Supervisor of Elementary Counseling and Related Services within 30 days of registration.

The Supervisor of Elementary Counseling and Related Services or the Supervisor of Secondary Counseling and Student Support Services in consultation with the Director of the Office of Student Services will review each case, and approve or deny the transfer appeal request. This decision is final.